How to Plan Your Day So Every Moment Is Beautifully Captured

When it comes to wedding photography, timing is crucial. It isn’t just about logistics; it's key to creating a relaxed and joy-filled experience. Every moment deserves the space it needs. This guide walks you through my recommended timeline structure. This structure balances meaningful moments, beautiful light, and just enough breathing room so we’re never rushing. Remember, this is just my opinion. Ultimately, it’s YOUR day. You should do what feels right for YOU!

Arriving Early: 2–2.5 Hours Before the Ceremony

I like to arrive at least two to two and a half hours before the ceremony. This gives us ample time to settle into the day. It allows for conversations with other vendors, and it provides an opportunity to scope out my surroundings. The beginning of the day is when I capture all the little details you’ve carefully chosen. Additionally, I focus on the candid, emotional in-between moments that set the tone for the day ahead.

✨ During this window, I usually photograph:

• Flatlays, detail shots, and venue décor (such as invites, rings, accessories, and florals)

• Getting ready with your favorite people

• Quiet anticipation and behind-the-scenes joy

• First looks (if you choose to do one—with your partner, parent, or anyone special)

  
  

The Importance of First Looks: Optional, but Always Special

First looks provide a calm, private moment before the ceremony. They also allow us to get most of your photos done earlier in the day. This means you’re free to enjoy cocktail hour with your guests. First looks help the day flow naturally, which reduces stress.

Capturing the Ceremony and Cocktail Hour

From aisle walks to happy tears, and that moment when you say “I do,” I’m there to capture everything as it unfolds. After the ceremony, we’ll use cocktail hour for:

• Family portraits

• Any remaining wedding party photos

• Guest candids and reception details

• A few MR. + MRS. photos

• A quick moment for you two to relax (yes, it’s allowed!)

  
  

The Magic of Sunset Portraits

Golden hour light is the best light for photography. I always make space for a short sunset session with just the two of you—about 10-15 minutes during golden hour. This moment is quiet, romantic, and serves as a beautiful pause before the party begins again.

A Sample Timeline for a 4PM Ceremony - Based on 8 Hours of Coverage

Here’s an example of how this all comes together for an effective timeline:

• 1:30 PM – I arrive for detail shots and getting ready coverage

• 2:45/3 PM – First look, couple portraits, wedding party photos, and family portraits. It’s a chance for the couple to breathe before walking down the aisle

• 4:00 PM – Ceremony

• 4:30 PM – Cocktail hour! (Finish up any necessary photos)

• 5:30 PM – Reception begins (starting with first dances!)

• 6:00 PM – Dinner, mingling, and cake cutting

• 7:15 PM – Sunset photos with the couple

• 8:00 PM+ – PARTY!!!

  
  

Let’s Build a Timeline That Feels Like You

Your wedding day should reflect your relationship, your priorities, and your people—not just a schedule. That’s why I collaborate with every couple. Together, we create a timeline that is genuine and true to THEM.

If you’re feeling unsure where to start, don’t worry—that’s what I’m here for. I’m committed to helping you capture every beautiful moment in a way that aligns with your vision. Remember, your wedding day should be an expression of you and your partner’s love story.

Setting Priorities for Your Wedding Day

To create the perfect timeline, you need to think about what matters most. Prioritize the moments that are essential to you. Is it the first dance? The cake cutting? Or maybe the speeches from family and friends? By pinpointing these key moments, we can design a timeline that highlights your unique love story.

Working with Vendors

Effective communication with your vendors is crucial. Share your timeline with them to ensure everyone is on the same page. This collaboration will help the day run smoothly. I believe that a well-coordinated approach makes for a stress-free experience.

Are You Ready for the Big Day?

Wedding days can feel overwhelming, but with careful planning, they can also be magical. Allow yourself the freedom to enjoy every moment. Let the excitement build as you move through your timeline with ease. Every snapshot I take will help you relive these memories for years to come.

As you prepare for your wedding, remember to keep the focus on your love and joy. After all, your story deserves to be beautifully captured.